The functionality allows conversion of a document into a portable document format (PDF) and subsequently transmitting it via electronic mail. For example, a user might generate a contract in a word processor, utilize this function to create a PDF version, and then send the PDF as an attachment to a recipient using their email client.
This process offers several advantages. It preserves document formatting across different operating systems and devices, ensuring the recipient views the document as intended. Its use streamlines document sharing, archiving, and distribution. The ability to create and email documents directly has become a standard feature across many applications, improving workflow efficiency since the popularization of email in the late 1990s and early 2000s.