A standard component of professional communication, particularly within academia, is the closing block appended to electronic messages. It typically includes the sender’s name, title, departmental affiliation, and contact information. For instance, a doctoral candidate might include their full name, the phrase “PhD Candidate” or “Doctoral Student,” their department (e.g., Department of Biology), the university’s name, and their email address and/or phone number.
This element serves several important functions. It establishes the sender’s credibility and provides immediate context for their role and affiliations within the university. Furthermore, it offers recipients a convenient and reliable method for contacting the sender directly, promoting efficient communication. Historically, standardized professional communication has been vital in academic settings, and the digital equivalent fulfills the same need for clarity and formality.
