A formal notification from a departing employee to their organization, typically sent near the end of their tenure, communicates resignation and initiates the offboarding process. It often includes a statement of resignation, the last day of employment, and, sometimes, an offer to assist with the transition. For example, such a communication might state: “Please accept this email as formal notification that I am resigning from my position as Project Manager, effective November 15, 2024.”
This type of communication serves multiple critical functions. It provides official documentation of the employee’s departure for human resources and management, ensuring accurate record-keeping and facilitating necessary administrative procedures like payroll adjustments and benefits termination. Furthermore, it offers the opportunity for the departing employee to express gratitude, maintain professional relationships, and potentially leave a positive final impression, fostering goodwill and protecting future career prospects. Historically, written resignation notices were predominantly delivered as physical letters, but the advent of electronic communication has made email the standard method, increasing efficiency and immediacy.
