The phrase encapsulates the sentiment that a scheduled meeting was unnecessary and its purpose could have been achieved more efficiently through written communication. Instances where a brief informational update, a simple decision, or a request for readily available data constitutes the entire meeting agenda frequently fall into this category. For example, circulating a document outlining project progress or using a poll to determine a preferred date are alternatives.
The value of recognizing these situations lies in increased productivity and resource optimization. Replacing unproductive meetings with written communication saves time for both organizers and attendees, allowing for focus on tasks that require greater collaboration or problem-solving. Its relevance has grown alongside the increasing prevalence of digital communication tools and heightened awareness of workplace efficiency.