An official electronic mail closing is a standardized block of text automatically appended to outgoing messages from university accounts. It typically includes the sender’s name, title, department, contact information, and often the university’s logo or official seal. For example, this might consist of: John Doe, Associate Professor, Department of Engineering, The Ohio State University, phone number, email address, and the university’s official seal.
A consistent and professional closing offers several advantages. It reinforces the sender’s association with the institution, builds credibility, and ensures recipients have essential contact details readily available. Furthermore, it contributes to a unified institutional brand and can convey key messages, such as the university’s commitment to accessibility or diversity. Historically, such standardized communication elements evolved from printed stationery and business cards to the digital realm, reflecting the need for consistent branding and professional communication across all platforms.
