The capability to archive electronic messages from Microsoft’s email client in a plain, unformatted file is a fundamental function. This process extracts the core content of the message, stripping away formatting such as fonts, colors, and embedded images, and preserving only the alphanumeric characters. For example, a user might choose to store an email containing legal correspondence in this manner for long-term preservation, focusing solely on the written record.
This action provides several advantages. It results in significantly smaller file sizes, facilitating easier storage and transfer. Furthermore, it mitigates the risk of incompatibility issues arising from proprietary file formats as technology evolves. Historically, this method has been employed for ensuring data accessibility across diverse platforms and preventing dependence on specific software versions. The archived information becomes readily available and less susceptible to becoming obsolete.
